Files on server
Biggart Baillie LLP is one of the country’s leading law firms who work with clients throughout Scotland, the UK and Internationally, from their offices in Glasgow and Edinburgh
In December 2006, Capture All Limited was commissioned to take over the Document Scanning Contract for Biggart Baillie LLP having satisfied the security, quality and capacity required to carry out the task.
The scanning service for both Glasgow and Edinburgh offices, has been in place since then, with approximately 10 million documents having been scanned, indexed and data based using Alchemy Software.
As an economical alternative to hard copy storage, the Company’s closed Case Files are uplifted from both offices on a weekly basis, scanned and the electronic files returned on encrypted drives for download onto the Company’s server. With over 250 users requiring continual access to the scanned files, Capture All has provided a multi user concurrent access licence for Alchemy Search and Retrieval software.
Our normal turnaround for this process is between 3 and 5 working days, however where files are required urgently, they are priority scanned and made available for download through Capture All’s secure Doc Vault facility which is accessed via our Website.
All the scanned documentation is highly confidential and Capture All Ltd is responsible for the Secure disposal by shredding of the paperwork, on completion of the scanning process.
Biggart Baillie has recently implemented a Document Management System - Autonomy iManage, to which all the previously scanned images have been successfully extracted from Alchemy and imported. Alchemy Software is still utilised for some individual projects.