Secure process assured
Safe, secure storage
Safe, secure, reliable, stress free process
From the beginning, we assume complete responsibility for each step in the process of digitising your paperwork.
Using our own transport and driver, we will collect your documents, at the agreed time and date, and we are happy to provide crates if necessary. Once we have uplifted your documents, the material is insured under our care, while our premises are fully protected by an internal Redcare Alarm and external CCTV system.
If you require access to any documents that we have in storage, simply contact us and we will fax you a copy, send a digital copy if it has already been scanned or return the original if it is urgently required.
Document Preparation
Once we have received delivery of your documents, they pass through a preparation cycle, which ensures that they are ready for the scanning process. This involves removing all paperwork from folders (while ensuring that they remain grouped in original categories and order), de-stapling and unfolding. As always, we consider your requirements paramount and will re-file the documents into their original folders or binders if required before returning them. We will also restore and rebind any books that have been scanned by utilising a local binding company.
Secure Data Storage
In keeping with our commitment to meet your every need, we create a master disk of your documents. This provides peace of mind to cover all eventualities and allows for recovery of any files lost to any systems breakdowns. The disk is securely and safely stores in our fireproof safe, so you can rest easy in the knowledge that all of your data is protected. We will supply a copy of any master disk that we hold in storage, and delivery it immediately upon request, and demand no extra charge for this service.
Confidential Destruction of Scanned Documents
The secure and confidential destruction of all scanned material is managed by ourselves and undertaken by Kilsyth-based Severnside Recycling. Once you have provided us with written approval to destroy scanned documents, our own driver transports the material to Severnside’s secure shredding facility and once destroyed, it is pulped to produce recycled cardboard. The shredding process is witnessed by one of our employees and we issue a destruction certificate upon request.
Arrange a free demonstration and sample today.