Document Scanning Safe, secure and efficient
Capture All provides organisations throughout Scotland with a secure and cost-effective document scanning solution. Our process utilises state-of-the-art scanning technology and the latest processing software to achieve consistently flawless results.
Our document scanning services are utilised by clients from all over Scotland. We cover from Aberdeen and Inverness in the north, down the east coast through Dundee, Perth, Kirkcaldy, Dunfermline and over the Forth Road Bridge to Edinburgh. Based in Falkirk, the central belt including Linlithgow, Stirling, East Kilbride and Motherwell is within easy reach. Our weekly pick-ups in Glasgow give quick access to Paisley, Dumbarton and Helensburgh, as well as Ayr, Kilmarnock & Irvine. We also cover all of southern Scotland from Castle Douglas and Dumfries across to Galashiels and Berwick-upon-Tweed.
All uplifts and deliveries are carried out by Capture All vehicles to ensure the maximum security for clients’ documents.
Our vehicles are fitted with trackers, and the vans have built in data safes to ensure the complete safety of all materials carried.
Our vans will promptly pick-up your pre-boxed files at a suitable pre-arranged time and will transfer them to our customised warehouse in Falkirk. Our time-efficient collection schedule ensures the main Scottish business centres of Glasgow and Edinburgh are visited each week.
When the uplifted boxes arrive at our premises they are scheduled into production, given unique identifiers which remain with the job throughout production for full traceability at all times.
At the preparation stage, we remove any obstacles such as staples, folds, clips, and elastic bands. The files are checked off with any supplied inventory, and any discrepancies noted.
All documents are scanned at the appropriate resolution in mono or colour using modern, high volume, high specification production scanners. Our use of Kodak high volume equipment allows us to process up to 4,000 pages per hour on each scanner. Our QA procedures involve image checks on every scanned document, and page for page checks on a proportion of every job.
The scanned images are then indexed as required. This could be at box level, folder lever or page level. Where required, bookmarks are added and files are as standard, fully text-searchable via OCR (Optical Character Recognition)
We can offer the added value of Alchemy Search and Retrieval Software, where required and appropriate. This software enables easy retrieval of files for viewing, printing or sharing, and Alchemy’s back-end creates an ultra-secure repository for the scanned data, which cannot be altered in any way.
Our document scanning service is accredited to ISO 9001: 2008 and further backed up by our rigorous Assured Image Quality Guarantee policy. Additionally, our Company is accredited to the ISO/IEC 27001:2005 information security standard
Shred or Return
Depending on specific requirements, documents are either shredded securely or returned to the client. Alternatively, we can arrange to store the hard copy for an agreed period of time in our secure warehouse facility.
All document destruction is scheduled to take place after a minimum period of 30 days following the completion of scanning. Having obtained final confirmation from the client, the confidential material is shredded in house, and the baled material is then collected for recycling into cardboard and packaging materials.
We are confident that you will find our document scanning and secure shredding process the most efficient in Scotland and our customer service second to none.
Interested? Call Shaun today on 01324 670353 for a free consultation.